Terms of Use

Last updated July 26, 2026

1. Agreement to these terms

These Terms of Use ("Terms") govern your access to and use of clearstampnotary.com (the "Site") and the notarial and mobile services offered by Clear Stamp Notary ("Clear Stamp Notary," "we," "us," or "I").

By using the Site, submitting the request form, or engaging notarial services, you agree to these Terms and to the Privacy Policy. If you do not agree, do not use the Site or request services.

You must be at least 18 years old and legally capable of entering into a binding agreement to use this Site or engage these services.

2. Not an attorney — no legal advice

Roman Kovalchuk is a notary public commissioned by the State of Florida. He is not an attorney licensed to practice law in the State of Florida, and he may not give legal advice about immigration or any other legal matter, or accept any fee for giving legal advice.

Accordingly, and without limitation:

• No advice will be given about which document you should use, or whether a document is appropriate for your situation.
• No document will be drafted, prepared, completed or interpreted for you.
• No opinion will be offered on the legal effect, validity, enforceability or sufficiency of any document.
• No representation of any person in a legal matter will be undertaken, before any court, agency or tribunal.
• Nothing on this Site is legal advice, tax advice, financial advice, or a substitute for consulting a licensed professional.

No attorney-client relationship is created by using this Site, submitting the form, speaking with us, or receiving notarial services. Statutory citations on this Site are included for convenience only, may be summarized or simplified, and may become outdated. Read the statute or consult counsel before relying on any of it.

The titles notario and notario público are not used by this business and are not accurate descriptions of a Florida notary public. In many civil-law countries those titles describe a licensed attorney with substantial legal authority. In Florida they do not, and Florida law prohibits a notary from using them. If a person offers you legal assistance in any language while describing themselves that way, verify whether they are a licensed Florida attorney before paying them anything.

3. What a notarization actually is

A notarial act is a narrow, specific function. In performing one, the notary:

1. Confirms the identity of the person signing, by acceptable identification or credible witnesses;
2. Confirms that the signer appears to understand the nature of the act and is signing of their own free will;
3. Witnesses the signature, or takes the signer's acknowledgment of a signature already made;
4. Administers an oath or affirmation where the certificate requires it;
5. Completes the notarial certificate and affixes the notary seal;
6. Records the act as required.

A notarization does not mean the document is legal, valid, enforceable, complete, truthful, or suitable for its purpose. It says nothing about the contents of the document. It confirms who signed it, that they were identified, and that they signed willingly.

4. Services offered

Services include acknowledgments, jurats, oaths and affirmations, attested photocopies, witnessing of signatures, solemnization of marriage, and travel to your location to perform those acts. Loan signing and closing packages are also handled for title companies, lenders and signing services.

All services described on this Site are performed in person, with the signer physically present. Availability of any particular service is subject to scheduling, and to the limits described in these Terms and in Florida law.

5. Service area

The standard service area is Palm Beach County, Broward County, Miami-Dade County and St. Lucie County, Florida. The cities listed on the Site are indicative and are not a guarantee that an appointment is available in a given place at a given time. Requests outside the standard area may be accepted at a different travel fee, or declined.

Notarial acts are performed only within the State of Florida. A Florida notary commission has no authority outside Florida's borders.

6. Your responsibilities

To receive service, you agree to:

• Provide accurate information when booking, including the correct address and the number of signatures requiring notarization;
• Have the complete document ready, with no material blanks, before the appointment;
• Not sign the document in advance where the certificate requires signing in the notary's presence;
• Present acceptable identification, as described in section 7;
• Ensure all required signers and any required witnesses are present at the appointment;
• Provide a safe, lawful and reasonably private location for the signing;
• Confirm any facility rules — hospital visiting hours, care facility policies, building access — before the appointment;
• Pay the agreed fee at the time of service unless a written account arrangement is in place.

7. Identification requirements

Every signer must be personally known to the notary or must present acceptable identification. Acceptable identification generally includes a current — or expired by no more than five years — government-issued photo identification bearing a signature, such as a Florida driver's license or identification card, a driver's license or identification card issued by another state, a United States passport, a passport issued by another country, a United States military identification, or another comparable government-issued photo credential.

Where no acceptable identification exists, Florida permits identification by credible witnesses who personally know the signer and who themselves present acceptable identification and swear to the signer's identity.

If identification cannot be established to the notary's satisfaction, the notarization will not be performed. This is not negotiable and no exception will be made for urgency, relationship, or fee.

8. When service will be refused

The notary will decline, and the appointment will end, in any of the following circumstances:

• The signer is not physically present, or cannot be identified as required;
• The signer does not appear to understand what they are signing, appears confused or impaired, or cannot communicate directly with the notary;
• The signer appears to be acting under coercion, duress, or undue influence;
• The document contains material blank spaces;
• The document appears to be fraudulent, altered, or intended for an unlawful purpose;
• The requested act would require certifying a vital record or a public record that must be certified by its official custodian;
• The signer is the notary's spouse, parent or child, or the notary has a financial or beneficial interest in the transaction;
• The request would require the notary to give legal advice or to prepare a legal document;
• Performing the act would violate Chapter 117, Florida Statutes, or any other applicable law;
• The location or circumstances present a genuine risk to personal safety.

Refusing an improper notarization is a legal obligation, not a discretionary choice. Where the notary has travelled to the location and service is refused for a reason within your control, the travel fee remains payable. Where the refusal is required by a rule you could not reasonably have anticipated, the travel fee will be waived or reduced at our discretion.

9. Fees and payment

Fees set by Florida statute

These are legal maximums. They are never exceeded, and they are always itemized separately from any other charge.

Notarial fee	Amount
Notarial act, each — acknowledgment, jurat, oath, affirmation, attested copy. Charged per notarial certificate and seal, not per sheet of paper (§117.05(2)(a))	$10
Solemnizing a marriage — same rate as the clerk of the circuit court (§117.045, §28.24)	$30
Witnessing a vote-by-mail ballot — charging any fee is prohibited (§117.05(2)(b))	No charge
Remote online notarization — not currently offered; cap shown for reference (§117.275)	$25

Non-notarial service fees

Travel, printing, waiting and shipping are not notarial acts. Florida does not cap them, and Florida does require that they be disclosed and agreed before the service is provided and billed as separate line items rather than folded into the notarial fee. They are starting prices; the amount that applies is the one quoted and agreed for your appointment.

Service	Amount
Mobile travel, per appointment	from $99
After hours, weekends and public holidays	from $35
Waiting time, per 30 minutes after the first 15	$25
Printing, per page over the first 25	$0.25
Scanback and return shipping	from $30
Arranging a witness, each	$25
Return trip required for a reason on the signer's side	from $75
House closing and loan signing package, itemized — see the fee page for a full breakdown	from $199

How a quote is built

Each notarial act is charged first, at the statutory rate, and shown on its own line so you can verify it against the statute. Non-notarial services are then added only where your appointment requires them. You receive the complete itemized total in writing before travel begins. Once agreed, that total is fixed; nothing is added afterwards without your prior agreement.

Any promotional rate, discount or introductory offer is a genuine reduction from the itemized total shown above, applies only on the terms stated with it, and may be withdrawn or amended for future appointments at any time. A promotional rate quoted and agreed for a specific appointment will be honoured for that appointment.

Fees shown on this Site are current at the date above and may change. The fee that applies is the one quoted and agreed for your specific appointment. Payment is due at the time of service unless a written account arrangement exists. Accepted methods are listed on the Site and may change. Amounts are not refundable once the notarial act has been performed.

10. Scheduling, cancellation and no-shows

• Submitting the form or leaving a message is a request, not a confirmed appointment. An appointment exists only once it has been confirmed by reply.
• Arrival times are estimates. South Florida traffic, weather and preceding appointments can shift them. You will be told if a delay is expected.
• Cancel or reschedule at least two hours before the appointment and there is no charge.
• If the notary arrives and the signing cannot proceed — nobody is there, identification is missing, the document is not ready, required signers or witnesses are absent — the travel fee is payable in full.
• Appointments may be rescheduled where circumstances beyond reasonable control require it, including severe weather, hurricane conditions, road closures, illness or emergency. No liability is accepted for consequences of such a rescheduling.

11. Errors and re-signing

If a notarization is rejected by a receiving party because of an error made by the notary in the notarial certificate, seal or journal, the notary will return and correct the act at no additional charge for either the act or the travel, and will prioritize the correction. This commitment covers the notarial elements only.

It does not cover errors in the document itself, incorrect information supplied by you or a third party, changes in what the receiving party requires, or rejections for reasons unrelated to the notarial act.

12. No guarantee of acceptance

Different institutions, counties, states and foreign governments impose different requirements on documents. A correctly performed Florida notarization may still be rejected by a particular recipient for reasons entirely outside the notary's control — an unfamiliar certificate format, an internal policy, a requirement for an apostille or additional authentication, or a substantive defect in the document.

No guarantee is made that any notarized document will be accepted by any person, institution, court or government. Confirm the recipient's requirements before the appointment.

13. Remote online notarization

Remote online notarization ("RON") is not currently offered by this business. Any reference to RON on this Site describes a planned future service and is not an offer of that service today. All notarizations are presently performed in person.

If and when RON is launched, it will be subject to separate terms addressing identity proofing, credential analysis, audio-visual recording and retention, electronic seals and journals, and technology fees. Those terms will be published before the service becomes available, and nothing in the current Terms should be read as governing it.

14. Website content and accuracy

Content on this Site is provided for general information about the services offered. Reasonable care is taken to keep it accurate, but no warranty is made that it is complete, current or error-free. Fees, service areas, availability and legal requirements change. Nothing here creates a binding offer; a binding arrangement arises only from a confirmed appointment.

15. Intellectual property

The Clear Stamp Notary name, logo, seal design, tagline "Clear Signatures. Trusted Everywhere.," and all text, layout, graphics and code on this Site are owned by Clear Stamp Notary or its licensors and are protected by copyright and trademark law. You may view and print pages for your own personal, non-commercial use. You may not copy, republish, scrape, mirror, resell, or create derivative works from this Site or any part of it without prior written permission.

The notary seal and commission are personal to the notary, issued by the State of Florida, and may not be reproduced, imitated or used by anyone else under any circumstances.

16. Acceptable use

You agree not to use this Site to transmit unlawful, fraudulent, defamatory, harassing or malicious content; to attempt unauthorized access to the Site or its hosting; to introduce malware; to scrape or harvest data by automated means; to send unsolicited commercial messages through the form; or to interfere with the Site's operation. Access may be blocked for any of these.

17. Third-party links

Links to third-party websites are provided for convenience. Those sites are not controlled or endorsed by us, and no responsibility is accepted for their content, accuracy, security or privacy practices.

18. Disclaimer of warranties

To the fullest extent permitted by law, this Site and its content are provided "as is" and "as available," without warranties of any kind, express or implied, including any implied warranties of merchantability, fitness for a particular purpose, title, non-infringement, or that the Site will be uninterrupted, secure or error-free.

Notarial services are performed with the professional care required of a Florida notary public and in compliance with Chapter 117, Florida Statutes. Beyond that, no warranty is given as to any outcome, acceptance, or legal consequence of any document.

19. Limitation of liability

To the fullest extent permitted by Florida law, neither Clear Stamp Notary nor Roman Kovalchuk shall be liable for any indirect, incidental, special, consequential, exemplary or punitive damages, or for lost profits, lost business, lost opportunity, delay damages, or loss of data, arising out of or relating to the Site or the services, whether based in contract, tort, negligence, strict liability or otherwise, even if advised of the possibility of such damages.

To the fullest extent permitted by law, total aggregate liability for any claim arising out of or relating to the Site or the services shall not exceed the total fees actually paid to us for the specific appointment giving rise to the claim.

Nothing in these Terms limits any liability that cannot lawfully be limited, including liability for a notary's official misconduct under Florida law, and nothing here affects your rights against the notary's surety bond or errors and omissions coverage.

20. Indemnification

You agree to indemnify and hold harmless Clear Stamp Notary and Roman Kovalchuk from any claim, loss, liability, damage, cost or expense, including reasonable attorneys' fees, arising from your breach of these Terms, your misuse of the Site, your provision of false or misleading information or identification, or your use of a notarized document for an unlawful purpose.

21. Governing law and venue

These Terms and any dispute arising from them or from the services are governed by the laws of the State of Florida, without regard to conflict-of-laws principles. The exclusive venue for any action shall be the state or federal courts located in Palm Beach County, Florida, and you consent to the personal jurisdiction of those courts.

22. Complaints

If something goes wrong, contact us first — most issues are resolved quickly and directly. You also have the right to complain about the conduct of any Florida notary public to the Executive Office of the Governor, Notary Section, in Tallahassee, which oversees notary commissions and has authority to suspend or revoke them.

23. Changes to these terms

These Terms may be revised at any time. The revised version takes effect when posted, and the "last updated" date will change. Your continued use of the Site or engagement of services after that constitutes acceptance. The Terms in effect at the time of a confirmed appointment govern that appointment.

24. Severability and entire agreement

If any provision of these Terms is held unenforceable, that provision shall be modified to the minimum extent necessary or severed, and the remainder shall stay in full force. A failure to enforce any provision is not a waiver of it. These Terms, together with the Privacy Policy and any written appointment confirmation, constitute the entire agreement between you and us regarding the Site and the services, and supersede any prior discussion or understanding.

25. Contact

See also the Privacy Policy and the non-attorney disclosure.